All the Epoka Students are kindly requested to apply themselves to receive the needed documentation. Some of the necessary forms are found below:
Grade Appeal Request
A student may object to the result of examination by completing grade appeal request to the Registrar`s Office within one week following the announcement of exam grades. The objection is assessed by the relevant instructor in terms of material mistakes and the application is finalized by the relevant executive board upon a proposal by the board of the department offering the course.
Absence Freeze Request
In the event that a leave of absence is demanded, the student shall apply to the Registrar`s Office by completing the relevant form within twenty days at the latest following the occurrence of such reason and prove it by documentary evidence. The continuity of the said reasons is grounds for the extension of leave of absence by the executive board.
The student can be granted a leave of absence at the most for 4 semesters, and at most 2 times consecutively (on valid and acceptable reasons), subject to a decision by the Faculty Administrative Board provided that he/she applies at the latest within 30 days after the beginning of the academic year. The student has to pay one fourth of the tuition fees for each semester for which he/she has been granted a leave of absence.
On account of epidemic, detention, economic reasons, imprisonment and abolition of the suspension of military obligation, such leave of absence can also be granted in mid-term, subject to a decision by the relevant Faculty Executive Board. However, the tuition fee paid by students in these conditions is not refunded.
A student on a leave of absence during a semester cannot attend classes and take the final examinations of such semester.
Termination of Enrollment
Students wishing to leave the University at their own discretion shall apply in writing to the Rector`s Office by completing the relevant request, which is provided by Registrar`s Office. Upon request by the student, all documents demonstrating academic status and diplomas and other ones that are submitted when registering shall be given back to the student by RO, except that tuition fees paid until then are non-refundable.
Students who have completed at least one semester in their programs may apply to the Registrar`s Office during the period specified in the academic calendar for transferring to another program within the University. Applications are finalized by the proposal of the department the student wants to transfer to and the decision of the relevant executive board.
Students who want to be transferred at Epoka University may apply to the Registrar`s Office during the period specified in the academic calendar. Applications are finalized by the proposal of the department the student wants to transfer to and the decision of the relevant executive board.
Transfer Application Documents:
Original University Transcript (with apostille seal, notarized and translated into English Language required for foreign students)
Course Description with university seal notarized and translated into English Language
After the final registration if the student submitted a certificate that has attended another undergraduate program successfully has the right to be exempted from the courses taken before during the add-drop week. The decision for the exempt courses is taken by the related Faculty Executive Board after having analyzed the courses.